Terms of Reference for the FINAL EVALUATION of the project  “Empowerment and Parents Leadership towards Inclusive Society for children with disabilities” implemented by ICCO Cooperation with the financial support of the European Union 

1. Summary of the project

In 2017, ICCO Cooperation (ICCO) together with its strategic partner, the Public Foundation Fair and Sustainable Development Solutions (Kyrgyzstan), and local partners in the Republic of Tajikistan, the Association of Parents of Children with Disabilities (ARDOV, Dushanbe) and the NGO Parents of Children with Problems in Development (PCPD, Khujand), initiated a project to build an inclusive society for children with disabilities. The project will be implemented over two and a half years in two districts of the Sughd region (Istaravshan city and Gafurov district) and in the city of Dushanbe, Republic of Tajikistan.  

The overall objective of the proposed action is to contribute to enhancing respect for human rights and the fundamental freedoms of children with disabilities (CWD) in Tajikistan; and building a more inclusive and equitable society where they can live in dignity in line with UNCRPD. 

This action’s specific objectives include:

• To shape an effective civic coalition to promote the rights of children with disabilities by strengthening National Coalition of Parents Association 

• To increase participation and representation of CWD and their parents in decision making processes through building platforms

• To combat and reduce societal stereotypes, prejudices and harmful practices relating to CWD.

The expected results are:

• National Coalition of Parents Association with 34 member organizations, and 10 NGOs will have enhanced capacity to protect and promote CWD’s rights and social inclusion.

• National Coalition of Parents Association have strong personal and institutional capacities and skills for the enforcement of social inclusion of CWD  

• The number of discriminatory practices towards social inclusion of CWD reduced, positive cases documented and widely disseminated.


Final direct beneficiaries of the Action are 2500 children with disabilities and their parents in the target sites and 26000 CWD in Tajikistan as indirect beneficiaries.

The action has focus on the following target groups who play a vital role to achieve the project objectives: 

(a) 1 National Civic Coalition (National Parents Association)

(b) 1 Regional CBR Network

(c) 34 parent-led and recourse NGOs and their staff

(d) 10 CBR resource NGOs

(e) 20 RGs’ members

(f) 5 duty bearers at national and 10 duty-bearers at oblast level, 

(g) 80 platform members (20 at national and 60 at oblast levels) 

(h) General public in two regions and one city: Districts of Republican Subordination and Dushanbe city

2. Goals and objectives of the assignment

To evaluation’s goal is to assess the results and achievements of the project as well as identify lessons learned and challenges and make recommendations for the project team through involving an independent evaluator, who will design the specific methodology of the evaluation. 

Participatory approaches will be key for the methodology development. Evaluation should assess the achievements of the project in following dimensions:  

• changes in the lives of CWDs and their parents

• changes in institutional capacity of National Coalition and its member NGOs

• changes in practices of duty-bearers, directly affecting CWDs and their parents

• changes in attitudes of the society towards CWDs and disability as a whole

The evaluation of the project includes the following tasks:

(i) Relevance: To what extent was the project strategy relevant to the needs and priorities of target groups, including the structural causes of rights violations in the given context?

(ii) Effectiveness: To what extent were the project objectives achieved at outcome level (and if verifiable at impact level): positive and negative (if any), foreseen and unforeseen changes/results of the project.

(iii) Efficiency: Has the project approach been a cost-efficient way to implement development assistance? 

(iv) Sustainability: Will the intended positive changes (foreseeably) have a lasting effect?

3. Methodology

The evaluation will seek to visit the pilot project areas - Dushanbe and two districts of Sughd region (Istaravshan city and Gafurov) of the Republic of Tajikistan.  The evaluation will cover all project activities in terms of assessing the extent to which the results created and contributed to the achievement of the project’s goal and objectives.  

It is expected that the independent evaluation expert will develop the methodology to be applied within this service assignment but the below key elements should guide the development of the proposed methodology. It will be up to the external expert to design and facilitate the process and shall have the right to conduct independent interviews and exercises with no internal participation. It will also be the responsibility of the external expert to draw the conclusions and prepare recommendations. 

Participatory methodologies must be employed to ensure that the rights’ holders targeted by the project effectively participate in the evaluation process. The method developed must also be gender sensitive and it must describe how it fits the purpose of the evaluation.

In the data collection and analysis phase the expert can use both qualitative and quantitative data collection. The methodology should allow for collection of data from multiple sources through applying (but not limited) following methodologies: 

1) Desk review: analysis of all project documents including reports and information materials, publications in mass and social media, ,other reports of key project partners related to the project content.

2) Field research: interviews and focus groups with project’s direct beneficiaries and target groups (please refer to the project proposal) 

The evaluation expert should use any other participatory tools to ensure triangulation and verification of all key project findings and recommendations. 


Scope of work 

1. Review of all project documents. 

2. Development of detailed evaluation methodology including a documentation review, sampling and data collection tools. An acceptable sampling with good representation of all project’s participants should be ensured: 

• Survey/questionnaires of at approx. 250 - 280  respondents (direct project beneficiaries) (via AKVO tool)

• At least 4 focus group interviews - 2 in Dushanbe and 2 in Sughd region with parent NGOs, associations, CWDs and their parents, etc.

• At least 9 individual interviews with key staff of local hukumats, the Ministry of Health, etc.

3. Development of data collection (incl. field visits) and analysis Work Plan according to the proposed methodology. The work plan must be approved by the ICCO/FSDS. 

4. Data collection should be linked with all project indicators and expected results. During field work  AKVO tool will be use with the assistance and involvement of FSDS and ICCO team as well as project partners in Tajikistan.

5. For the data collection and analysis to provide ICCO/FSDS with routing sheets, a directory of codes, audio recordings (electronic versions), as well as transcripts (decoding of audio records, electronic version).

6. A feedback workshop with the project team and project partners to present the preliminary findings and verify the collected information and data.

7. First draft and final evaluation report will be developed in English and submitted to ICCO/FSDS by agreed dates (including in the service contract). The final report must contain recommendations for improving project strategies and interventions to be included in the future similar projects.

8. The consultant will submit a final report with clear recommendations.

Organization of the evaluation

The evaluation expert is responsible for the organization of the whole process of the evaluation and the quality performance of the assignment. The expert will provide information to the ICCO about the progress of the study. In case of problems arise during the course of the study, it will be immediately reported to the ICCO. The expert will strictly follow the approved evaluation plan. 

ICCO Cooperation with the help of FSDS will provide the evaluation expert with all relevant information on the goals, objectives and expected results of the project as well as provide contacts of project partners in Tajikistan:

1. Associations of parents of children with disabilities (Dushanbe)

2. PO "Parents of children with problems in development" (Khujdand)

Partner organizations will: 

- Provide all relevant project information;

- Attend in a survey (Data collection) through filling in all questionnaires under the guidance of the expert;

- Assist the expert with the communication with all involved parties in the project sites;

Expected products

- A detailed evaluation methodology and matrix;

- A work plan, including foreseen timeline;

- Debriefing notes on the most significant findings and recommendations discussed in a debriefing (Online) session with ICCO/FSDS 

- An evaluation report in the specific format of ICCO/FSDS (the format will be provided). 

4. Duration of the Contract

The number of total working days the independent evaluation expert to be spend for the project  evaluation must not exceed 30 days.  The expert will report to ICCO project manager and will work closely with key project and finance staff of ICCO and FSDS. 

The evaluation and submission of the final report by the Consultant must be carried out according to the schedule agreed between the Consultant and the Customer. The final report with recommendations is expected to be received at the end of the contract period under the terms of the contract, except for the case of early completion. 

5. Qualification and experience of the consultant

The selected independent exert will possess the following minimum qualifications and skills: 

• Education in Social Sciences

• Experience and knowledge on disability, inclusion and community based rehabilitation (CBR)

• At least 5 year experience with evaluations, reporting and design processes, including skills on indicator development, sampling, participatory evaluation methodology, appreciative enquiry methods, focus group interviews, etc. 

• Skills in the quantitative study and use of software for data analysis (e.g. SPSS)

• Experience in the use of participatory and gender sensitive assessment/ research methodologies. 

• Proven expertise on the cross cutting issues such as Rights Based, Gender and inclusion Approaches.

• Experience of working with state and international organizations for at least 3 years;

• Familiarity with socio-economic trends in Central Asian region and a working knowledge of Russian and Tajik languages will be an asset. 

The Consultant must also provide:

• Profile of continuous work in this field during last three years;

• CV in English with indication of the e‐mail and phone contact

6. Requirements for proposals 

Technical proposal with indicative budget  and detailed CV are requested to submit online to following e –mails: Этот адрес электронной почты защищён от спам-ботов. У вас должен быть включен JavaScript для просмотра., Этот адрес электронной почты защищён от спам-ботов. У вас должен быть включен JavaScript для просмотра.  with a note "TO THE COMPETITION:" Conducting the Final Evaluation of the Project". 

Proposals submitted after the deadline will not be accepted. ONLY short listed candidates will be notified. 

Deadline for proposals: 12:00, August 5, 2019.